Risk Management FAQ

I need to know how to …
Report a claim
Submit a request to add or delete a building from our schedule of insurance
Submit a request to add or delete a vehicle from our schedule of autos.  Note:  a copy of the vehicle registration card is requested for our files.
Secure a replacement insurance auto identification card
Secure a copy of your locations monthly Property and Liability insurance invoice
Secure a copy of a certificate of insurance previously issued
Submit a Third Party Special Event Waiver Application
Enroll to use the risk management system Quadra
Secure a list of pre-qualified claim contractors
Find a snow removal contractor

Questions and Answers

Question:  Are there guidelines for arranging carpools?

• Answer:  It is critical that if your school or parish wishes to arrange carpools for participants to your various activities, you must take an active role and ensure the guidelines listed here are adhered to. If your parish or school does not wish to actively manage and ensure adherence to the guidelines than your staff and volunteers coordinating the activities should simply provide information on the destination, arrival time and departure time.

Question:  I have leased office equipment and on the invoice there is a charge for Property Tax (or PPT), do I have to pay this even though we are tax exempt?

• Answer:  Yes.  The owner of the equipment (Lessor) is required by law to pay business personal property taxes on an annual basis to the taxing authorities in the jurisdiction where the leased equipment is located. Under the terms of the lease agreement, you (the lessee) agreed to reimburse the Lessor for any such taxes paid on the leased equipment.

Question:  What do I need to do to get a duplicate title from MVA for a vehicle owned by the parish/school?

• Answer:  A Duplicate Title must be requested in person at a full service branch MVA.  If a parish, Pastor must present a letter of appointment as the pastor of your location and a valid drivers license which includes date of birth.  A duplicate title costs $20.  Be sure to have a copy of the registration.  Contact MVA if you should have any further questions.

Question:  I need to renew our Food Permit and it is asking for a copy of the Worker’s Compensation Policy.  Where can I get a copy of this policy?

• Answer:  Effective FY2020, Worker’s Compensation is now handled in the Office of Risk Management.  Annually, our office supplies each location a FY Evidence of Coverage package.  This package includes all Memorandums of Coverage and it now includes the Worker’s Compensation Self Insured Letter of Coverage.  This is provided as close to renewal as possible and should be kept as a resource for when a copy of a COI or evidence of insurance is needed.  If you have any questions, please feel free to contact Diana Appel, 410-547-5529.

Question:  I have an out of state driver’s license but MD is now my permanent residence and I want to drive a parish vehicle on a regular basis, (ie. new hire or newly ordained priest) is this allowed?

• Answer:  In the state of Maryland, the current guidance states that new residents to Maryland have sixty days in which to obtain a Maryland driver’s license.  Therefore, the individual would need to obtain the MD driver’s license within 60 days of residence to continue driving the parish owned vehicle.